WE ARE ACCEPTING ABSTRACTS FOR POSTER PRESENTATION ONLY UNTIL 15TH APRIL MELBOURNE TIME (IN THE USA THIS IS 14 APRIL!)
INSTRUCTIONS FOR ABSTRACT PREPARATION
1. Authors of research papers who wish to have their abstracts considered for inclusion in the scientific programs must submit their abstract electronically via the meeting website having regard to the closing dates in the Call for Abstracts and on the Abstract submission site. In order to ensure a timely release of the programme, abstracts submitted after the extended closing date of 15 APRIL 2016 will not be considered. Abstracts for both oral and poster presentations will be considered.
2. The detailed formatting instructions below must be followed.
3. The title should be brief and explicit.
4. Including title, authors (full given first name and family name) and institution, the abstract must not exceed 520 words. In MS Word, this count can be determined from the 'Tools menu'. Any references or acknowledgments must also be included in this allowance. If you exceed this limit the software will NOT allow submission.
5. The acceptance, timing, presentation and discussion of all abstracts is at the discretion of the Scientific Programme Committee. Notification of the instructions will appear in correspondence sent to all successful authors.
6. Tables, diagrams, graphs, etc. CANNOT be accepted in the abstract submission. Include these in your presentation.
7. Please format & submit your abstract according to the below instructions.
8. AUTHORS MUST BE REGISTRANTS AT THE MEETING FOR THEIR ABSTRACT TO APPEAR IN THE PUBLICATIONS. YOU MUST BE FULLY REGISTERED BY 30TH APRIL 2016.
- Manuscripts should be submitted in Word.
- Use a normal, plain font (e.g., 10-point arial) for text.
- Use italics for emphasis.
- Do not use field functions.
- Please turn OFF your track changes!
- DO NOT JUSTIFY the text
- Use tab stops or other commands for indents, not the space bar.
- Save your file in docx format (Word 2007 or higher) or doc format (older Word versions).
- Please use no more than three levels of displayed headings.
- Abbreviations should be defined at first mention and used consistently thereafter.
- Acknowledgments of people, grants, funds, etc. should be placed in a separate section before the reference list. The names of funding organizations should be written in full.
- Please always use internationally accepted signs and symbols for units, SI units.
- Nomenclature for mutations must follow HGVS guidelines: http://www.hgvs.org/mutnomen/
- Nomenclature for genes must follow HGNC guidelines: http://www.genenames.org/
- Citation- Reference citations in the text should be identified by numbers in square brackets. Some examples:
1. Negotiation research spans many disciplines .
2. This effect has been widely studied [1-3, 7].
Reference list - The list of references should only include works that are cited in the text and that have been published or accepted for publication. Personal communications and unpublished works should only be mentioned in the text. The entries in the list should be numbered consecutively.
4 STEPS TO SUCESSFUL ABSTRACT SUBMISSION - PLEASE READ THIS!
1. Biography field - if you do not wish to submit a 50 word biography, just type anything such as "aaa" into this field to bypass the step, as we don't need it and we can't get rid of the field!.
2. Type of Submission - There are 3 choices in this field. Choose "Workshop" if you are submitting for oral (those not accepted for oral will likely be accepted for poster presentation). "Poster" and Keynote (only choose "Keynote" if an invited presentation).
3. Number of Authors - Include all authors in your submitted abstract. To circumvent the system that requires you type in information for all authors during the submission process (this is tedious and we don't need it), please just type in the presenting author information as the submitter. This will save you a lot of unecesary typing as this information should be at the top of your abstract.
4. Please upload your submission as a text document (eg. MS Word) as per the formatting instructions. Please NAME THE ABSTRACT according to the presenting author surname followed by first name initial e.g. Victor Hugo's abstract would be named hugoV.doc. Abstracts saved with titles such as “abstract.doc”, “parisabstract.doc”, "mutationabstract" etc. will not be accepted. If you have more than one abstract name them hugoV1, hugoV2 and so on.
VERY IMPORTANT NOTE
The submitting author of an abstract will ALWAYS receive an automated email confirmation of receipt of the abstract into the submission site. If you do not receive an email confirmation within 24 hours it may mean the abstract has not been received. In this circumstance, please email Ms Rania Horaitis, conference secretariat (email@example.com or firstname.lastname@example.org) to determine why an email confirmation has not been received.
Authors who email Rania weeks or months after the closing date to say they did not receive a notification and their abstract cannot be located should not expect their abstract to be accepted!
INSTRUCTIONS FOR POSTER PREPARATION
Poster presenters should prepare their poster as follows:
- Please prepare in a "PORTRAIT" format
- Please try and prepare in ONE PIECE. There are strict guidelines for displays within UNESCO.
- Posters should be mounted BEFORE the 1st coffee break on Wednesday 1st June.
They may be taken down following the afternoon coffee break on Thursday 2nd June.